Automate order status updates (WISMO) with tracking links included

With Yuma’s Support AI, your customers asking for order status update receive real-time tracking updates automatically, saving your team hours while boosting transparency and satisfaction.
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Why automating order status updates matters

In e-commerce, “Where’s my order?” (WISMO) is one of the most common support inquiry. Shoppers want to know exactly where their package is and when it will arrive.

• Without automation, your CX team spends hours answering repetitive questions.
• Slow responses frustrate customers and damage loyalty.
• During peak seasons, WISMO tickets overwhelm support teams.

By automating order status updates through Yuma’s CX AI Agents, merchants reduce customer support tickets volume, improve customer satisfaction, and free agents to handle higher-value issues.
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How Yuma’s Support AI automates WISMO tickets resolution

Yuma’s Support AI integrates with your helpdesk (Gorgias, Zendesk, Gladly, Front, Re:amaze, and more), shipping carriers (UPS, FedEx, USPS, DHL, Shopify Shipping), and other partners to deliver instant, accurate updates.

Here’s how it works:

1. The customer inquires about shipping info or delivery date through a support ticket
2. No matter what time of the day it is, Yuma’s AI agent identifies the need and takes the lead on the resolution
3. Yuma retrieves status order information automatically, and shares it with the customer, respecting your brand voice, in any language.
4. The ticket in your helpdesk is successfully completed, and your CX team can focus on another task

The result: fewer inbound WISMO tickets, faster communication, and happier customers.
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Status update automation example: Eco-friendly retailer

A Florida-based eco-friendly home goods brand faced a daily flood of “Where’s my order?” emails. Their support team spent hours manually checking tracking info.

After activating Yuma’s Support AI:

• Customers automatically received automated status update replies.
• Within weeks, WISMO tickets backlog dropped significantly, freeing up the support team.
• Customers reported higher trust and satisfaction, knowing exactly where their order was.

Outcome: fewer repetitive tickets, faster resolutions, and a more scalable support operation.
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Key benefits of automated order updates

• Save Time: Eliminate repetitive WISMO inquiries.
• Boost Transparency: Customers know exactly where their package is.
• Improve CSAT: Proactive updates reduce frustration and build trust.
• Scale Effortlessly: Handle spikes during seasonal demand without hiring extra agents.
• Seamless Integration: Works with Shopify, major helpdesks, and global carriers.
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What is the step-by-step process for AI Agents to automate Order Status Updates?

Yuma’s AI agents follow a structured, intelligent workflow to handle WISMO tickets with precision, whether it’s a simple tracking update or a more complex resolution involving delays, refunds, or promotions. Here’s how it works in practice:

1. Identify the customer and retrieve the order
   The AI agent begins by recognizing the customer’s email or order ID and retrieving the relevant order information from your helpdesk and e-commerce backend (e.g., Shopify, Gorgias).
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2. Analyze the situation based on data sources
   It inspects ticket fields, shipment details, and warehouse files to detect any irregularities such as delays, misrouting, or fulfillment issues.
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3. Apply relevant SOPs (Standard Operating Procedures)
   Based on your defined policies and thresholds (e.g., orders under €99), the AI chooses the correct sub-process, such as initiating a refund or issuing a discount.
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4. Trigger backend actions automatically
   ‍If a partial refund, discount, or compensation is required, the AI Agent:
   
   1. Extracts a one-time-use promo code from a designated Excel or database file
   2. Logs the code usage in a separate audit file to avoid reuse
   3. Initiates the refund process within your system or payment gateway (if applicable)
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5. Craft a personalized response in your brand voice
   ‍The AI writes a clear and informative message to the customer. This message includes tracking links, refund status, and any promo code provided, all communicated in the customer’s preferred language and tone.
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6. Resolve the ticket and log actions
   ‍Once the ticket is resolved, the AI marks it complete, ensures all actions are recorded, and updates your internal systems for full traceability.

This smart orchestration, powered by integrations, automation logic, and brand-aligned messaging, ensures that even the most complex WISMO scenarios are handled quickly and accurately, without requiring your team's involvement.

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Frequently Asked Questions (FAQs)

❓ What does WISMO mean in e-commerce?

WISMO stands for “Where’s my order?” A common type of support ticket when customers want to know the status of their shipment.
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❓ How does Yuma reduce WISMO tickets?

By automatically responding to WISMO tickets in real-time with tracking updates, Yuma’s Support AI prevents your brand from being swamped with repetitive, tidious tasks.
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❓ Can Yuma integrate with my helpdesk and carrier to solve status order tickets?

Yes. Yuma integrates seamlessly with leading helpdesks like Zendesk, Gorgias, Gladly, Front, and Re:amaze, as well as major shipping carriers including UPS, FedEx, USPS, DHL, and Shopify Shipping.
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❓ What happens if there’s a shipping delay?

Yuma’s Support AI notifies customers of any delays, helping you manage expectations and reduce frustration.
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❓ How quickly can I see results?

Most merchants see a measurable drop in WISMO tickets within the first few days of implementation.

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